With advancements in technology come new dangers. On the internet, for example, phishing, ransomware, and other malicious cyberattacks can disrupt your company’s operations and result in devastating financial and data losses. Natural disasters can also impact your company: they can keep your employees from accessing the data center and disturb the power source, ultimately damaging the data. Your company can reduce the risk of cyberattacks by using an online virtual private server (VPS); however, natural disasters and other unexpected events can still threaten your business. That is why you need to protect the data. You can do this by backing up and recovering it.

Sound Data Backup Practices Every Business Should Know

1 – Follow the 3-2-1 Backup Rule 

The first step in creating a comprehensive data backup system is to follow the 3-2-1 backup rule. To do this, your company should have at least three copies of your data. The three copies should not be stored in the same physical location. Two of these copies should be online, and one should be offline. The online copies should be stored on different servers.

2 – Use Different Types of Media to Back Up Your Data

You can create physical copies of your data on DVDs, hard drives, flash drives, or tape drives. To increase the safety of your data, you should use a different type of media for each backup. This will allow you to use more types of backups in the event that one type fails. Of course, it also depends on the type of backup you are using. For example, you will probably want to use DVDs for backing up information that is used frequently but is not essential.

3 – Implement Cloud Backup

Cloud backups are a great way to protect the data because they are widely available and allow you to access data from anywhere. In addition, cloud backups are extremely cost-effective and can be accessed remotely. 

4 – Back Up Your Data Regularly

It is important to back up your data regularly. When you use an external hard drive or NAS server, for example, you can set it to back up your data on a daily basis or whenever your system is left idle for a few minutes. You should also keep backups of your data on your computer because it is easy to overlook an external hard drive or NAS.

5 – Make Your Backups Secure

Security is a critical component of your backup. You can make your backups more secure by storing them in a separate location from your primary data center. This can help you prevent data loss in the event of a natural disaster if the data center is damaged.


Data backup is an integral part of your data protection plan. It is one of the most effective ways to save your data in the event of a natural disaster or cyberattack. To be effective, your backups must be regularly updated and stored on different media in different locations. If you follow these five tips, you can significantly improve your data protection.

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