You should always back up the original data before transferring or merging data between platforms. This is an invaluable process that every successful business needs to do. Thankfully, almost any form of data you care about can be backed up. 

If you have a backup, you won’t lose data due to a blackout, virus, or natural disaster, or even if you make a mistake on updating your files or your hardware fails. Below, we’ll go over five of the most compelling reasons why it’s crucial to build backups into your operational procedures.

1. Safety and Regulation Compliance

In today’s business realm, it is crucial to take precautions to protect sensitive data and customer records. The loss or theft of private data can be devastating to a business. Consumers can quickly move elsewhere, and authorities can swiftly levy fines for federal and state regulations violations.

Pre-compliance expenses and further fines may result. Your company’s character will take a hit, and the government will have good reason to investigate it for wrongdoing, both of which will cost you time and money.

2. Checking for Readiness for Audits

Due to financial losses, many victims of data breaches and identity theft are eligible for a tax return. The success of recouping these costs depends on the thoroughness of your Data Breach Response Plan. For auditing purposes, it is essential to have a response strategy that has been well tested and is regularly updated.

You can choose from several pre-made designs for situations where a data breach has occurred. Depending on the firm’s complexity, they range in length from a few pages to a couple hundred. Here are some ways to prepare your company from being audited:

  • Guidelines for the safe use of individual and organizational electronic devices
  • Methods for identifying and blocking viruses and other forms of electronic malice
  • Workflow processes apply to telecommuters.
  • Strategies for keeping sensitive firm information, such as financial records, customer information, and proprietary technology, safe.
  • Controlling access codes for various gadgets and networks
  • Instructions for transmitting sensitive information between your firm and clients safely

3. Reinforced Accessibility

For a business, the inability to quickly recover from data loss due to the lack of a recent backup file can be devastating. How would that affect your business if a natural disaster were to strike or some of your onsite machines failed? In what ways would you keep doing business as usual? Your data needs to be backed up offsite from your network or cloud service even when everything is running smoothly.

If you don’t have this tool, you may be at a severe disadvantage because you won’t be able to access essential data and files. Access to your data allows you to respond rapidly to client requests and provide accurate, consistent data.

4. Focus on Essential Operations

Every second spent without the full complement of resources is a wasted opportunity to get more done. If you don’t back up your data, you’ll waste time tracking the crucial information you need to run your company. This is why routine back ups can keep you focused on growing your company.

5. Prevent Major Financial Losses

The cost of recovering any amount of data can be prohibitive, regardless of how much you can restore data, and this can seriously impact your bottom line. In addition to paying fines and suffering income loss, your company will have to pay for a pricey service that may or may not be able to retrieve all your data.

In the event of a data loss that affects your financial and payroll systems, you could have to investigate through mountains of paperwork to get your books in order. Again, this is where the value of automated backups becomes essential to your bottom line.


Your IT service provider has stressed the importance of data backups numerous times. Information security breaches and ransomware are real threats that can compromise systems and expose sensitive data to bad actors. Malware infections and thefts by disgruntled employees are just two of the many ways that those with access to them can misuse your digital assets.

The consequences of data loss for an organization could be catastrophic. Therefore, it is essential for businesses of all sizes to regularly back up their data.

Are you looking for data backup solutions for your growing business? Febyte is an IT service provider that specializes in ERP, CRM, and BI reporting tools as well as website design and development. Our team is committed to and well-versed in providing you with the most effective technology solutions for your business. We offer comprehensive data security services to New York City businesses. Contact us right away and tell us how we can assist you.